> ## Documentation Index
> Fetch the complete documentation index at: https://docs.ai2fin.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Smart filters — search by date, category and amount

> Filter transactions by date, category, amount, and tax status on the All Transactions page for targeted financial analysis. Find any expense instantly.

## Smart Filters Overview

Smart Filters let you find any transaction in seconds — filter by date, category, amount, tax status, and more — so you can review, analyse, and export exactly the transactions you want. Filters work hand-in-hand with AI2Fin's AI analysis tools and tax export, so whatever you filter is what gets analysed or exported.

<Card title="Access Smart Filters" icon="filter" href="https://app.ai2fin.com/#/all-transactions" horizontal>
  Smart Filters appear at the top of the All Transactions page in an expandable card interface.
</Card>

## Getting Started with Smart Filters

### Accessing Smart Filters

<Steps>
  <Step title="Navigate to All Transactions">
    Go to the All Transactions page from the sidebar under "3. Analysis & Management".
  </Step>

  <Step title="Locate Smart Filters Card">
    Find the "Smart Filters" expandable card at the top of the page, just below the page header.
  </Step>

  <Step title="Expand Filter Panel">
    Click to expand the filters panel. The panel shows the number of active filters in a badge.
  </Step>

  <Step title="Apply Filters">
    Use tabs to switch between Quick Mode (presets) and Advanced Mode (custom filters). Filters apply automatically as you change them.
  </Step>
</Steps>

### Filter Modes

<Columns cols={2}>
  <Card title="Quick Mode" icon="bolt">
    **Pre-configured Filters:**

    * One-click filter application
    * Common use case presets
    * Combine multiple quick filters
    * Instant filter combinations

    **Examples:**

    * This Month + Tax Deductible
    * Uncategorized + Needs Analysis
    * Bills Only + Over \$100
  </Card>

  <Card title="Advanced Mode" icon="sliders">
    **Custom Filtering:**

    * Detailed filter controls
    * Multiple criteria combination
    * Precise date and amount ranges
    * Category and type selection

    **Features:**

    * Search with AI enhancement
    * Custom date ranges
    * Multi-select categories
    * Source filtering
  </Card>
</Columns>

## Filter Categories

### Date & Time Filters

Control the time range of transactions to view and analyze.

<AccordionGroup>
  <Accordion title="Date Presets">
    **Quick Date Ranges:**

    * **Today**: Transactions from today only
    * **This Week**: Current week (Monday to Sunday)
    * **This Month**: Current calendar month
    * **Last Month**: Previous calendar month
    * **This Year**: Current calendar year
    * **Last Year**: Previous calendar year
    * **All Time**: No date filtering

    **Individual Month Presets:**

    * January through December for specific month filtering
    * Useful for monthly reporting and reconciliation
    * Automatically calculates date range for selected month
  </Accordion>

  <Accordion title="Custom Date Ranges">
    **Flexible Date Selection:**

    * **Date From**: Select start date for range
    * **Date To**: Select end date for range
    * **Calendar Picker**: Visual date selection
    * **Manual Entry**: Type dates directly

    **Date Range Tips:**

    * Leave "Date From" empty to filter "up to" a date
    * Leave "Date To" empty to filter "from" a date onwards
    * Both fields empty = All Time
    * Date filters persist across sessions
  </Accordion>

  <Accordion title="Date Filter Behavior">
    **How Dates Work:**

    * Filters apply to transaction date (not upload date)
    * Inclusive of both start and end dates
    * Time component ignored (full day filtering)
    * Timezone aware (uses your local timezone)

    **Use Cases:**

    * **Tax Year Filtering**: Set to financial/tax year dates
    * **Monthly Review**: Use "This Month" preset
    * **Historical Analysis**: Custom range for specific period
    * **Quarter Reports**: Set 3-month ranges
  </Accordion>
</AccordionGroup>

### Search & Text Filters

Find transactions using text-based search with optional AI enhancement.

<AccordionGroup>
  <Accordion title="Search Query">
    **What You Can Search:**

    * **Transaction Description**: Original bank description
    * **Merchant Name**: Extracted merchant/vendor name
    * **Category Name**: Assigned category names
    * **Pattern Name**: Associated recurring pattern name
    * **Notes**: Custom notes added to transactions

    **Search Features:**

    * **Real-time Search**: Results update as you type (debounced)
    * **Case Insensitive**: Matches regardless of letter case
    * **Partial Matching**: Finds partial word matches
    * **Multiple Words**: Space-separated terms (AND logic)

    **Search Tips:**

    * Use specific merchant names for precise results
    * Press Enter for immediate refresh (bypasses debounce)
    * Clear search to reset results
    * Combine with other filters for targeted search
  </Accordion>

  <Accordion title="AI-Enhanced Search">
    **Intelligent Search Toggle:**

    * Enable AI for semantic search understanding
    * Finds conceptually related transactions
    * Natural language query support
    * Context-aware matching

    **AI Search Benefits:**

    * **Synonym Matching**: "Food" finds "Restaurants", "Groceries"
    * **Intent Understanding**: "Business meals" finds relevant expenses
    * **Related Concepts**: "Travel" includes flights, hotels, car rentals
    * **Smart Categorization**: Understands spending categories

    **When to Use AI Search:**

    * Broad exploratory searches
    * Finding related transactions
    * Natural language queries
    * Category-based searches

    **When to Use Standard Search:**

    * Exact merchant name lookup
    * Specific transaction reference
    * Known description text
    * Faster performance needed
  </Accordion>
</AccordionGroup>

### Amount & Value Filters

Filter transactions by monetary amounts and transaction direction.

<AccordionGroup>
  <Accordion title="Amount Range Filtering">
    **Amount Controls:**

    * **Minimum Amount**: Lower bound (inclusive)
    * **Maximum Amount**: Upper bound (inclusive)
    * **Currency Aware**: Uses your account currency
    * **Absolute Values**: Filters work on absolute amounts

    **Range Options:**

    * **Min Only**: Find transactions above a threshold
    * **Max Only**: Find transactions below a threshold
    * **Both**: Precise range filtering (e.g., $100-$500)
    * **Neither**: No amount filtering

    **Common Use Cases:**

    * **Large Transactions**: Set min to \$1,000+ for major expenses
    * **Small Expenses**: Set max to \$50 for minor purchases
    * **Mid-Range**: $100-$1,000 for typical business expenses
    * **Subscription Range**: $5-$50 for subscription services
  </Accordion>

  <Accordion title="Transaction Direction">
    **Type Filters:**

    * **All Types**: Show both debits and credits
    * **Debits Only**: Outgoing transactions (expenses, payments)
    * **Credits Only**: Incoming transactions (income, refunds)
    * **Combination**: Use with amount filters for precision

    **Debit/Credit Usage:**

    * **Expense Analysis**: Filter debits for spending review
    * **Income Tracking**: Filter credits for revenue analysis
    * **Refund Identification**: Credits + specific merchant
    * **Payment Verification**: Debits + amount range
  </Accordion>
</AccordionGroup>

### Category & Classification Filters

Filter by transaction categories, types, and classification status.

<AccordionGroup>
  <Accordion title="Category Filtering">
    **Category Selection:**

    * **Multi-Select**: Choose multiple categories at once
    * **Dropdown Interface**: Searchable category list
    * **Hierarchical Display**: Parent and child categories
    * **All Categories Option**: Clear category filter

    **Special Category Filters:**

    * **Uncategorized Only**: Transactions without categories
    * **Tax Deductible Only**: Flag for deductible expenses
    * **Specific Categories**: Focus on particular expense types

    **Category Filter Tips:**

    * Combine with date filters for period analysis
    * Use for category performance review
    * Identify miscategorized transactions
    * Track specific business expense categories
  </Accordion>

  <Accordion title="Transaction Nature Filters">
    **Nature Types:**

    * **BILL**: Recurring bills and subscriptions
    * **EXPENSE**: One-time expense transactions
    * **INCOME**: Income and revenue transactions
    * **TRANSFER**: Internal account transfers

    **When to Use:**

    * **Bill Analysis**: Filter bills for subscription review
    * **Expense Reports**: One-time expenses for reporting
    * **Income Tracking**: Revenue and income analysis
    * **Transfer Exclusion**: Remove transfers from expense reports
  </Accordion>

  <Accordion title="Analysis Status Filters">
    **AI Analysis Flags:**

    * **Has AI Analysis**: Transactions already processed by AI
    * **Needs Analysis**: Transactions pending AI review
    * **Already Analysed**: Used for selective re-analysis
    * **Combination Use**: Find unprocessed transactions

    **Use Cases:**

    * **Maintenance**: Find transactions needing attention
    * **Verification**: Review AI-processed transactions
    * **Selective Processing**: Analyze only new transactions
    * **Quality Control**: Audit AI categorization results
  </Accordion>

  <Accordion title="Recurring Pattern Filters">
    **Recurrence Filtering:**

    * **Recurring Only**: Show only recurring transactions
    * **Pattern Association**: Filter by specific patterns
    * **One-Time Only**: Exclude recurring transactions

    **Pattern Filter Benefits:**

    * Isolate subscription expenses
    * Review recurring bill performance
    * Identify pattern anomalies
    * Exclude recurring from one-time analysis
  </Accordion>
</AccordionGroup>

### Source & Data Filters

Filter by data source, import batch, and originating account.

<AccordionGroup>
  <Accordion title="Data Bucket Filtering">
    **What Are Data Buckets:**

    * Each CSV/PDF import creates a data bucket
    * Contains metadata: bank name, account, upload date
    * Allows filtering by specific imports
    * Useful for data validation and reconciliation

    **Data Bucket Information:**

    * **File Name**: Original upload filename
    * **Bank Name**: Extracted or user-provided bank name
    * **Account Number**: Last digits of account
    * **Upload Date**: When data was imported

    **Use Cases:**

    * **Import Verification**: Check specific import accuracy
    * **Account Separation**: Filter by individual accounts
    * **Time-Based Review**: Recent imports vs historical
    * **Multi-Account Management**: Isolate specific accounts
  </Accordion>

  <Accordion title="Source Filtering Strategies">
    **Strategic Uses:**

    * **Bank Account Segregation**: Personal vs business accounts
    * **Import Comparison**: Compare data from different sources
    * **Error Isolation**: Troubleshoot specific import issues
    * **Reconciliation**: Match imports to bank statements

    **Filtering Tips:**

    * Select multiple buckets for combined account view
    * Use with date filters for period-specific imports
    * Clear to view all sources combined
    * Useful for duplicate detection across imports
  </Accordion>
</AccordionGroup>

## Quick Filters (Presets)

Pre-configured filter combinations for common use cases.

### Available Quick Filters

<Columns cols={2}>
  <Card title="Time-Based Presets" icon="calendar">
    **Quick Date Filters:**

    * **This Month**: Current month transactions
    * Auto-updates daily
    * Most common filter
    * Combine with other presets
  </Card>

  <Card title="Analysis Presets" icon="brain">
    **AI Status Filters:**

    * **Already Analysed**: AI-processed transactions
    * **Needs Analysis**: Pending AI review
    * Quick categorization workflow
    * Quality control checks
  </Card>

  <Card title="Type Presets" icon="tag">
    **Transaction Type Filters:**

    * **Bills Only**: Recurring bills
    * **Expenses Only**: One-time expenses
    * **Debits Only**: Outgoing transactions
    * **Credits Only**: Incoming transactions
  </Card>

  <Card title="Special Filters" icon="star">
    **Targeted Presets:**

    * **Tax Deductible**: Deductible expenses
    * **Uncategorized**: Needs categorization
    * **Over \$100**: Large transactions
    * **Recurring**: Pattern-linked transactions
  </Card>
</Columns>

### Quick Filter Combinations

<AccordionGroup>
  <Accordion title="Common Workflow Combinations">
    **Effective Preset Combos:**

    **Monthly Maintenance:**

    * This Month + Uncategorized
    * Review and categorize new transactions

    **Tax Preparation:**

    * This Year + Tax Deductible
    * Compile annual deductible expenses

    **Bill Review:**

    * Bills Only + This Month
    * Monitor recurring subscriptions

    **Large Expense Analysis:**

    * Over \$100 + Expenses Only
    * Review significant spending

    **Quality Control:**

    * Needs Analysis + This Month
    * Find transactions needing AI review
  </Accordion>

  <Accordion title="How to Combine Quick Filters">
    **Combination Methods:**

    1. Click first quick filter
    2. Click additional quick filters to add
    3. Filters combine with AND logic
    4. Clear all to reset
    5. Switch to Advanced for more control

    **Tips:**

    * Quick filters stack (combine multiple)
    * Each adds to active filter set
    * Badge shows total active filters
    * Clear All removes all quick filters
  </Accordion>
</AccordionGroup>

## Filter Persistence & Management

### Session Persistence

<Info>
  **Filters Are Automatically Saved**

  All Smart Filter settings are stored in your browser session and automatically restored when you return to the All Transactions page.
</Info>

<Columns cols={2}>
  <Card title="What Gets Saved" icon="save">
    **Persisted Settings:**

    * Active filter selections
    * Date range preferences
    * Search query text
    * Category selections
    * Quick filter combinations
    * AI search toggle state
  </Card>

  <Card title="Session Behavior" icon="refresh">
    **Persistence Details:**

    * Saved within your browser session
    * Persists within the browser tab
    * Restored on page navigation
    * Cleared when you close the browser
    * Independent per browser tab
  </Card>
</Columns>

### Managing Filters

<Steps>
  <Step title="View Active Filters">
    Check the badge on Smart Filters header showing count of active filters.
  </Step>

  <Step title="Modify Filters">
    Click on any filter control to adjust. Changes apply automatically with debounce.
  </Step>

  <Step title="Clear Individual Filters">
    Remove specific filters using clear buttons or deselecting options.
  </Step>

  <Step title="Clear All Filters">
    Click "Clear All" button to reset all filters and show all transactions.
  </Step>
</Steps>

## Filter Integration with Features

### Works With AI Analysis

<Card title="AI Analysis Tools" icon="robot" href="/features/ai-analysis-tools" horizontal>
  All AI analysis buttons (Smart Categorize, Pattern Analysis, Tax Analysis) respect active filters and analyze only filtered transactions.
</Card>

<Columns cols={3}>
  <Card title="Smart Categorize" icon="brain">
    **Filter Integration:**

    * Categorizes filtered set only
    * Use "Uncategorized Only" filter
    * Combine with date ranges
    * Process specific periods
  </Card>

  <Card title="Pattern Analysis" icon="repeat">
    **Filter Usage:**

    * Detect patterns in filtered data
    * Use 6-12 month date range
    * Filter by category for targeted detection
    * Exclude known patterns
  </Card>

  <Card title="Tax Analysis" icon="calculator">
    **Tax Filtering:**

    * Filter to tax/financial year
    * Exclude personal transactions
    * Focus on business categories
    * Use amount thresholds
  </Card>
</Columns>

### Export & Reporting

<AccordionGroup>
  <Accordion title="CSV Export with Filters">
    **Export Behavior:**

    * CSV exports respect active filters
    * Only filtered transactions exported
    * Use for targeted data extraction
    * Combine filters for precise exports

    **Export Strategies:**

    * Filter to specific month → Export monthly report
    * Tax deductible filter → Export for tax filing
    * Category filter → Category-specific analysis
    * Date range → Period-based exports
  </Accordion>

  <Accordion title="Statistics & Calculations">
    **Filtered Statistics:**

    * Transaction count reflects filtered set
    * Amount totals calculated from filters
    * Statistics update with filter changes
    * Real-time calculation updates

    **Use for Analysis:**

    * Monthly spending totals
    * Category-specific sums
    * Tax deductible amounts
    * Filtered averages and trends
  </Accordion>
</AccordionGroup>

## Advanced Filter Tips & Tricks

### Power User Techniques

<AccordionGroup>
  <Accordion title="Complex Filter Combinations">
    **Advanced Workflows:**

    **Monthly Tax Review:**

    1. Set date to "This Month"
    2. Enable "Tax Deductible Only"
    3. Filter "Needs Analysis"
    4. Run Intelligent Tax Analysis

    **Subscription Audit:**

    1. Set date to "Last 6 Months"
    2. Enable "Recurring Only"
    3. Set amount range $5-$100
    4. Run Pattern Analysis

    **Large Expense Investigation:**

    1. Set "This Year" date range
    2. Set min amount \$1,000
    3. Filter "Debits Only"
    4. Review and categorize

    **Import Verification:**

    1. Select specific Data Bucket
    2. Set date to import date range
    3. Review for errors
    4. Cross-check with bank statement
  </Accordion>

  <Accordion title="Performance Optimization">
    **Filter Performance Tips:**

    * Use date ranges to limit result sets
    * Combine amount filters with dates
    * Clear unnecessary filters
    * Use Quick Mode for common scenarios
    * Press Enter for instant search refresh

    **Large Dataset Handling:**

    * Start with date filters (most efficient)
    * Add category filters to narrow further
    * Use amount ranges for precision
    * Enable AI search only when needed
  </Accordion>

  <Accordion title="Keyboard Shortcuts">
    **Efficiency Shortcuts:**

    * **Enter Key**: Instant refresh (bypasses debounce)
    * **Escape**: Clear search input
    * **Tab**: Navigate between filter fields
    * **Space**: Toggle checkboxes

    **Quick Access:**

    * Bookmark All Transactions page
    * Use direct URL navigation
    * Set browser shortcuts
    * Use back/forward for filter states
  </Accordion>
</AccordionGroup>

### Best Practices

<Columns cols={2}>
  <Card title="Filter Strategy" icon="strategy">
    **Effective Filtering:**

    * Start broad, narrow progressively
    * Use date filters first (most impactful)
    * Combine related filters logically
    * Clear filters between different tasks
    * Save common workflows mentally
  </Card>

  <Card title="Workflow Integration" icon="workflow">
    **Daily/Weekly/Monthly:**

    * **Daily**: "Today" + quick review
    * **Weekly**: "This Week" + categorization
    * **Monthly**: "This Month" + AI analysis
    * **Quarterly**: 3-month range + tax review
    * **Annual**: "This Year" + export
  </Card>

  <Card title="Error Prevention" icon="shield">
    **Avoid Common Mistakes:**

    * Check active filter count before export
    * Verify date range before analysis
    * Clear filters for full view
    * Don't forget data bucket filters
    * Review filter state regularly
  </Card>

  <Card title="Maintenance Routine" icon="calendar-check">
    **Regular Filter Use:**

    * Weekly: Uncategorized review
    * Monthly: Tax deductible check
    * Quarterly: Pattern analysis
    * Annual: Full year tax export
    * Ad-hoc: Custom range analysis
  </Card>
</Columns>

***

**Next Steps:** Learn how to use [AI Analysis Tools](/features/ai-analysis-tools) with your filtered transaction sets, or explore [Transaction Management](/guides/transaction-management) for basic operations.

*Smart Filters - Precision control for intelligent financial management.*