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Custom Rules Management

Custom Rules allow you to automate transaction processing and categorization based on your specific business needs. Create intelligent rules that automatically categorize transactions, detect patterns, and streamline your financial management.

Access Custom Rules

Navigate to the Custom Rules page to create and manage automated processing rules.

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How to Access Custom Rules

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Primary Navigation Path

1

Open Sidebar Navigation

Click the hamburger menu (☰) on mobile or use the sidebar on desktop.
2

Navigate to Personalize

In the sidebar, find “2. Personalize” section with the gear icon.
3

Click Custom Rules

Click “Custom Rules” to access the rule management page.

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Alternative Access Methods

From All Transactions

Via All TXns:
  1. Go to “3. Analysis & Management” → “All TXns”
  2. Look for rule-related options
  3. Click “Manage Rules” or similar
  4. Access full rule management

From Categories

Via Categories:
  1. Go to “2. Personalize” → “Categories”
  2. Look for rule creation options
  3. Click “Create Rules” for categories
  4. Access rule management

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Understanding the Custom Rules Interface

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Page Layout Overview

Top Controls:
  • Page Title: “Custom Rules” with rule count
  • Create Rule Button: Add new custom rule
  • Search Bar: Search rules by name or description
  • Filter Controls: Filter by status, type, effectiveness
  • Bulk Actions: Select multiple rules
Main Content:
  • Rule List: All created rules with details
  • Rule Details: Name, conditions, actions, status
  • Action Buttons: Edit, delete, duplicate, test rules
  • Effectiveness Metrics: Rule performance statistics
  • Status Indicators: Active/inactive, enabled/disabled

Rule Creation Interface

Creating New Rules:
  • Rule Builder: Visual rule creation interface
  • Condition Setup: Define rule conditions
  • Action Configuration: Set rule actions
  • Testing Tools: Test rules before activation

Rule Management Tools

Management Features:
  • Edit Rules: Modify existing rule details
  • Delete Rules: Remove unused rules
  • Duplicate Rules: Copy similar rules
  • Bulk Operations: Process multiple rules

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Custom Rule Features

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Creating and Managing Rules

1

Create New Rule

  1. Click “Create Rule” button
  2. Define rule conditions:
    • Transaction description contains
    • Amount is greater/less than
    • Merchant name matches
    • Date range conditions
  3. Set rule actions:
    • Assign category
    • Set tax deductibility
    • Add tags or notes
    • Mark as business expense
  4. Test and activate rule
2

Edit Existing Rule

  1. Click on rule in the list
  2. Click edit button (pencil icon)
  3. Modify conditions or actions
  4. Test updated rule
  5. Save changes
3

Test Rule Effectiveness

  1. Select rule to test
  2. Click test button
  3. Review test results
  4. Adjust rule if needed
  5. Activate when satisfied

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Rule Types and Conditions

Available Conditions:
  • Description Contains: Text matching in transaction description
  • Amount Range: Transaction amount within specified range
  • Merchant Match: Specific merchant or vendor names
  • Date Range: Transactions within date periods
  • Account Type: Specific account or account types
Advanced Conditions:
  • Pattern Matching: Regular expressions for complex patterns
  • Multiple Conditions: AND/OR logic combinations
  • Frequency Rules: Recurring transaction detection
  • Context Rules: Business vs personal classification
Available Actions:
  • Category Assignment: Automatically assign categories
  • Tax Settings: Set tax deductibility and business use
  • Tagging: Add custom tags to transactions
  • Notes: Add automatic notes or descriptions
  • Status Changes: Mark transactions as reviewed/processed
Advanced Actions:
  • Amount Modifications: Adjust amounts for calculations
  • Date Adjustments: Modify transaction dates
  • Splitting: Split transactions into multiple entries
  • Merging: Combine related transactions

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Advanced Rule Features

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Rule Templates and Presets

Rule Templates

Template Features:
  • Pre-built rule templates
  • Industry-specific rules
  • Common business rules
  • Custom template creation

Rule Presets

Preset Features:
  • Quick rule setup
  • Common condition combinations
  • Standard action sets
  • One-click rule creation

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Rule Analytics and Optimization

Performance Metrics:
  • Rule execution count
  • Success rate percentage
  • False positive rate
  • Processing time impact
Optimization Insights:
  • Most effective rules
  • Underperforming rules
  • Rule conflict detection
  • Optimization suggestions
Testing Features:
  • Test rules against historical data
  • Preview rule effects
  • Validate rule logic
  • Performance impact analysis
Testing Tools:
  • Rule simulator
  • Batch testing
  • A/B testing for rules
  • Rollback capabilities

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Rule Management Workflow

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Rule Lifecycle

1

Rule Planning

  1. Identify repetitive categorization tasks
  2. Define rule requirements
  3. Plan rule conditions and actions
  4. Consider rule interactions
2

Rule Creation

  1. Use rule builder interface
  2. Set up conditions and actions
  3. Test rule with sample data
  4. Refine rule logic
3

Rule Activation

  1. Activate rule for live processing
  2. Monitor rule performance
  3. Collect feedback and metrics
  4. Optimize as needed
4

Rule Maintenance

  1. Regular performance review
  2. Update rules for new patterns
  3. Archive unused rules
  4. Optimize rule efficiency

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Rule Organization

Organization Features:
  • Group rules by purpose
  • Categorize by business function
  • Priority-based ordering
  • Dependency management
Rule Hierarchy:
  • Master rules for broad patterns
  • Specific rules for exceptions
  • Conditional rule chains
  • Fallback rule systems
Dependency Management:
  • Rule execution order
  • Conditional rule activation
  • Rule conflict resolution
  • Cascade rule effects
Conflict Resolution:
  • Priority-based resolution
  • Rule precedence settings
  • Conflict detection alerts
  • Manual override options

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Integration with Other Features

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AI Integration

AI-Enhanced Rules

AI Features:
  • AI-suggested rule conditions
  • Machine learning optimization
  • Pattern recognition assistance
  • Intelligent rule recommendations

Rule Learning

Learning Features:
  • Learn from user corrections
  • Adapt to business changes
  • Improve accuracy over time
  • Suggest rule improvements

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Category Integration

Category Rules:
  • Automatic category assignment
  • Category-specific conditions
  • Multi-category rules
  • Category hierarchy rules
Category Optimization:
  • Optimize categorization accuracy
  • Reduce manual categorization
  • Improve category consistency
  • Enhance reporting quality
Transaction Rules:
  • Real-time rule processing
  • Batch rule application
  • Historical rule application
  • Rule-based transaction splitting
Processing Features:
  • Immediate rule execution
  • Scheduled rule processing
  • Manual rule triggering
  • Rule-based data validation

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Mobile Navigation

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Mobile Rule Management

Mobile Features:
  • Touch-friendly rule creation
  • Mobile rule builder
  • Swipe actions for rule management
  • Offline rule access
Mobile Optimizations:
  • Simplified rule interface
  • Quick rule templates
  • Mobile search and filtering
  • Touch gestures

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Efficient Rule Management

Rule Design

Best Practices:
  • Start with simple rules
  • Test thoroughly before activation
  • Use descriptive rule names
  • Document rule purposes
  • Regular rule review

Rule Optimization

Optimization Tips:
  • Monitor rule performance
  • Combine similar rules
  • Remove unused rules
  • Optimize rule order
  • Use rule templates

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Workflow Optimization

1

Initial Rule Setup

  1. Identify common categorization patterns
  2. Create basic categorization rules
  3. Test rules with sample data
  4. Activate most effective rules
2

Rule Expansion

  1. Add more specific rules
  2. Create exception rules
  3. Implement advanced conditions
  4. Optimize rule performance
3

Ongoing Management

  1. Monitor rule effectiveness
  2. Update rules for new patterns
  3. Archive unused rules
  4. Optimize rule efficiency

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Troubleshooting

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Common Issues

Common Problems:
  • Can’t create new rules
  • Rule conditions not working
  • Actions not executing
  • Rule testing failing
Solutions:
  • Check rule syntax
  • Verify condition logic
  • Test with simple conditions
  • Review action configuration
  • Contact support if persistent
Execution Problems:
  • Rules not applying to transactions
  • Incorrect rule results
  • Performance issues
  • Rule conflicts
Troubleshooting:
  • Check rule status (active/inactive)
  • Verify rule conditions
  • Review rule order
  • Test individual rules
  • Check subscription status
Ready to explore more features? Check out Categories for category management or Smart Categorization for AI-powered categorization. Master custom rules for automated transaction processing and intelligent financial management.