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Smart Filters Overview

Smart Filters provide a comprehensive filtering system that allows you to narrow down transactions for viewing, analysis, and processing. The filter system integrates seamlessly with all AI analysis tools and export features.

Access Smart Filters

Smart Filters appear at the top of the All Transactions page in an expandable card interface.

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Getting Started with Smart Filters

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Accessing Smart Filters

1

Navigate to All Transactions

Go to the All Transactions page from the sidebar under “3. Analysis & Management”.
2

Locate Smart Filters Card

Find the “Smart Filters” expandable card at the top of the page, just below the page header.
3

Expand Filter Panel

Click to expand the filters panel. The panel shows the number of active filters in a badge.
4

Apply Filters

Use tabs to switch between Quick Mode (presets) and Advanced Mode (custom filters). Filters apply automatically as you change them.

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Filter Modes

Quick Mode

Pre-configured Filters:
  • One-click filter application
  • Common use case presets
  • Combine multiple quick filters
  • Instant filter combinations
Examples:
  • This Month + Tax Deductible
  • Uncategorized + Needs Analysis
  • Bills Only + Over $100

Advanced Mode

Custom Filtering:
  • Detailed filter controls
  • Multiple criteria combination
  • Precise date and amount ranges
  • Category and type selection
Features:
  • Search with AI enhancement
  • Custom date ranges
  • Multi-select categories
  • Source filtering

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Filter Categories

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Date & Time Filters

Control the time range of transactions to view and analyze.
Quick Date Ranges:
  • Today: Transactions from today only
  • This Week: Current week (Monday to Sunday)
  • This Month: Current calendar month
  • Last Month: Previous calendar month
  • This Year: Current calendar year
  • Last Year: Previous calendar year
  • All Time: No date filtering
Individual Month Presets:
  • January through December for specific month filtering
  • Useful for monthly reporting and reconciliation
  • Automatically calculates date range for selected month
Flexible Date Selection:
  • Date From: Select start date for range
  • Date To: Select end date for range
  • Calendar Picker: Visual date selection
  • Manual Entry: Type dates directly
Date Range Tips:
  • Leave “Date From” empty to filter “up to” a date
  • Leave “Date To” empty to filter “from” a date onwards
  • Both fields empty = All Time
  • Date filters persist across sessions
How Dates Work:
  • Filters apply to transaction date (not upload date)
  • Inclusive of both start and end dates
  • Time component ignored (full day filtering)
  • Timezone aware (uses your local timezone)
Use Cases:
  • Tax Year Filtering: Set to financial/tax year dates
  • Monthly Review: Use “This Month” preset
  • Historical Analysis: Custom range for specific period
  • Quarter Reports: Set 3-month ranges

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Search & Text Filters

Find transactions using text-based search with optional AI enhancement.
What You Can Search:
  • Transaction Description: Original bank description
  • Merchant Name: Extracted merchant/vendor name
  • Category Name: Assigned category names
  • Pattern Name: Associated recurring pattern name
  • Notes: Custom notes added to transactions
Search Features:
  • Real-time Search: Results update as you type (debounced)
  • Case Insensitive: Matches regardless of letter case
  • Partial Matching: Finds partial word matches
  • Multiple Words: Space-separated terms (AND logic)
Search Tips:
  • Use specific merchant names for precise results
  • Press Enter for immediate refresh (bypasses debounce)
  • Clear search to reset results
  • Combine with other filters for targeted search

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Amount & Value Filters

Filter transactions by monetary amounts and transaction direction.
Amount Controls:
  • Minimum Amount: Lower bound (inclusive)
  • Maximum Amount: Upper bound (inclusive)
  • Currency Aware: Uses your account currency
  • Absolute Values: Filters work on absolute amounts
Range Options:
  • Min Only: Find transactions above a threshold
  • Max Only: Find transactions below a threshold
  • Both: Precise range filtering (e.g., 100−100-500)
  • Neither: No amount filtering
Common Use Cases:
  • Large Transactions: Set min to $1,000+ for major expenses
  • Small Expenses: Set max to $50 for minor purchases
  • Mid-Range: 100−100-1,000 for typical business expenses
  • Subscription Range: 5−5-50 for subscription services
Type Filters:
  • All Types: Show both debits and credits
  • Debits Only: Outgoing transactions (expenses, payments)
  • Credits Only: Incoming transactions (income, refunds)
  • Combination: Use with amount filters for precision
Debit/Credit Usage:
  • Expense Analysis: Filter debits for spending review
  • Income Tracking: Filter credits for revenue analysis
  • Refund Identification: Credits + specific merchant
  • Payment Verification: Debits + amount range

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Category & Classification Filters

Filter by transaction categories, types, and classification status.
Category Selection:
  • Multi-Select: Choose multiple categories at once
  • Dropdown Interface: Searchable category list
  • Hierarchical Display: Parent and child categories
  • All Categories Option: Clear category filter
Special Category Filters:
  • Uncategorized Only: Transactions without categories
  • Tax Deductible Only: Flag for deductible expenses
  • Specific Categories: Focus on particular expense types
Category Filter Tips:
  • Combine with date filters for period analysis
  • Use for category performance review
  • Identify miscategorized transactions
  • Track specific business expense categories
Nature Types:
  • BILL: Recurring bills and subscriptions
  • EXPENSE: One-time expense transactions
  • INCOME: Income and revenue transactions
  • TRANSFER: Internal account transfers
When to Use:
  • Bill Analysis: Filter bills for subscription review
  • Expense Reports: One-time expenses for reporting
  • Income Tracking: Revenue and income analysis
  • Transfer Exclusion: Remove transfers from expense reports
AI Analysis Flags:
  • Has AI Analysis: Transactions already processed by AI
  • Needs Analysis: Transactions pending AI review
  • Already Analysed: Used for selective re-analysis
  • Combination Use: Find unprocessed transactions
Use Cases:
  • Maintenance: Find transactions needing attention
  • Verification: Review AI-processed transactions
  • Selective Processing: Analyze only new transactions
  • Quality Control: Audit AI categorization results
Recurrence Filtering:
  • Recurring Only: Show only recurring transactions
  • Pattern Association: Filter by specific patterns
  • One-Time Only: Exclude recurring transactions
Pattern Filter Benefits:
  • Isolate subscription expenses
  • Review recurring bill performance
  • Identify pattern anomalies
  • Exclude recurring from one-time analysis

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Source & Data Filters

Filter by data source, import batch, and originating account.
What Are Data Buckets:
  • Each CSV/PDF import creates a data bucket
  • Contains metadata: bank name, account, upload date
  • Allows filtering by specific imports
  • Useful for data validation and reconciliation
Data Bucket Information:
  • File Name: Original upload filename
  • Bank Name: Extracted or user-provided bank name
  • Account Number: Last digits of account
  • Upload Date: When data was imported
Use Cases:
  • Import Verification: Check specific import accuracy
  • Account Separation: Filter by individual accounts
  • Time-Based Review: Recent imports vs historical
  • Multi-Account Management: Isolate specific accounts
Strategic Uses:
  • Bank Account Segregation: Personal vs business accounts
  • Import Comparison: Compare data from different sources
  • Error Isolation: Troubleshoot specific import issues
  • Reconciliation: Match imports to bank statements
Filtering Tips:
  • Select multiple buckets for combined account view
  • Use with date filters for period-specific imports
  • Clear to view all sources combined
  • Useful for duplicate detection across imports

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Quick Filters (Presets)

Pre-configured filter combinations for common use cases.

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Available Quick Filters

Time-Based Presets

Quick Date Filters:
  • This Month: Current month transactions
  • Auto-updates daily
  • Most common filter
  • Combine with other presets

Analysis Presets

AI Status Filters:
  • Already Analysed: AI-processed transactions
  • Needs Analysis: Pending AI review
  • Quick categorization workflow
  • Quality control checks

Type Presets

Transaction Type Filters:
  • Bills Only: Recurring bills
  • Expenses Only: One-time expenses
  • Debits Only: Outgoing transactions
  • Credits Only: Incoming transactions

Special Filters

Targeted Presets:
  • Tax Deductible: Deductible expenses
  • Uncategorized: Needs categorization
  • Over $100: Large transactions
  • Recurring: Pattern-linked transactions

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Quick Filter Combinations

Effective Preset Combos:Monthly Maintenance:
  • This Month + Uncategorized
  • Review and categorize new transactions
Tax Preparation:
  • This Year + Tax Deductible
  • Compile annual deductible expenses
Bill Review:
  • Bills Only + This Month
  • Monitor recurring subscriptions
Large Expense Analysis:
  • Over $100 + Expenses Only
  • Review significant spending
Quality Control:
  • Needs Analysis + This Month
  • Find transactions needing AI review
Combination Methods:
  1. Click first quick filter
  2. Click additional quick filters to add
  3. Filters combine with AND logic
  4. Clear all to reset
  5. Switch to Advanced for more control
Tips:
  • Quick filters stack (combine multiple)
  • Each adds to active filter set
  • Badge shows total active filters
  • Clear All removes all quick filters

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Filter Persistence & Management

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Session Persistence

Filters Are Automatically SavedAll Smart Filter settings are stored in your browser session and automatically restored when you return to the All Transactions page.

What Gets Saved

Persisted Settings:
  • Active filter selections
  • Date range preferences
  • Search query text
  • Category selections
  • Quick filter combinations
  • AI search toggle state

Session Behavior

Persistence Details:
  • Saved to browser sessionStorage
  • Persists within browser tab
  • Restored on page navigation
  • Cleared on browser close
  • Independent per browser tab

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Managing Filters

1

View Active Filters

Check the badge on Smart Filters header showing count of active filters.
2

Modify Filters

Click on any filter control to adjust. Changes apply automatically with debounce.
3

Clear Individual Filters

Remove specific filters using clear buttons or deselecting options.
4

Clear All Filters

Click “Clear All” button to reset all filters and show all transactions.

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Filter Integration with Features

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Works With AI Analysis

AI Analysis Tools

All AI analysis buttons (Smart Categorize, Pattern Analysis, Tax Analysis) respect active filters and analyze only filtered transactions.

Smart Categorize

Filter Integration:
  • Categorizes filtered set only
  • Use “Uncategorized Only” filter
  • Combine with date ranges
  • Process specific periods

Pattern Analysis

Filter Usage:
  • Detect patterns in filtered data
  • Use 6-12 month date range
  • Filter by category for targeted detection
  • Exclude known patterns

Tax Analysis

Tax Filtering:
  • Filter to tax/financial year
  • Exclude personal transactions
  • Focus on business categories
  • Use amount thresholds

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Export & Reporting

Export Behavior:
  • CSV exports respect active filters
  • Only filtered transactions exported
  • Use for targeted data extraction
  • Combine filters for precise exports
Export Strategies:
  • Filter to specific month → Export monthly report
  • Tax deductible filter → Export for tax filing
  • Category filter → Category-specific analysis
  • Date range → Period-based exports
Filtered Statistics:
  • Transaction count reflects filtered set
  • Amount totals calculated from filters
  • Statistics update with filter changes
  • Real-time calculation updates
Use for Analysis:
  • Monthly spending totals
  • Category-specific sums
  • Tax deductible amounts
  • Filtered averages and trends

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Advanced Filter Tips & Tricks

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Power User Techniques

Advanced Workflows:Monthly Tax Review:
  1. Set date to “This Month”
  2. Enable “Tax Deductible Only”
  3. Filter “Needs Analysis”
  4. Run Intelligent Tax Analysis
Subscription Audit:
  1. Set date to “Last 6 Months”
  2. Enable “Recurring Only”
  3. Set amount range 5−5-100
  4. Run Pattern Analysis
Large Expense Investigation:
  1. Set “This Year” date range
  2. Set min amount $1,000
  3. Filter “Debits Only”
  4. Review and categorize
Import Verification:
  1. Select specific Data Bucket
  2. Set date to import date range
  3. Review for errors
  4. Cross-check with bank statement
Filter Performance Tips:
  • Use date ranges to limit result sets
  • Combine amount filters with dates
  • Clear unnecessary filters
  • Use Quick Mode for common scenarios
  • Press Enter for instant search refresh
Large Dataset Handling:
  • Start with date filters (most efficient)
  • Add category filters to narrow further
  • Use amount ranges for precision
  • Enable AI search only when needed
Efficiency Shortcuts:
  • Enter Key: Instant refresh (bypasses debounce)
  • Escape: Clear search input
  • Tab: Navigate between filter fields
  • Space: Toggle checkboxes
Quick Access:
  • Bookmark All Transactions page
  • Use direct URL navigation
  • Set browser shortcuts
  • Use back/forward for filter states

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Best Practices

Filter Strategy

Effective Filtering:
  • Start broad, narrow progressively
  • Use date filters first (most impactful)
  • Combine related filters logically
  • Clear filters between different tasks
  • Save common workflows mentally

Workflow Integration

Daily/Weekly/Monthly:
  • Daily: “Today” + quick review
  • Weekly: “This Week” + categorization
  • Monthly: “This Month” + AI analysis
  • Quarterly: 3-month range + tax review
  • Annual: “This Year” + export

Error Prevention

Avoid Common Mistakes:
  • Check active filter count before export
  • Verify date range before analysis
  • Clear filters for full view
  • Don’t forget data bucket filters
  • Review filter state regularly

Maintenance Routine

Regular Filter Use:
  • Weekly: Uncategorized review
  • Monthly: Tax deductible check
  • Quarterly: Pattern analysis
  • Annual: Full year tax export
  • Ad-hoc: Custom range analysis
Next Steps: Learn how to use AI Analysis Tools with your filtered transaction sets, or explore Transaction Management for basic operations. Smart Filters - Precision control for intelligent financial management.